Job Details
Job Title: Contract Administrator/Manager
Job Type: Contract
Location:
Job Description: DESCRIPTION OF FUNCTION
The Contracts Administrator is responsible for the commercial and contractual administration of contracts / projects during both the bid and the project execution phases.
KEY RESPONSIBILITIES
  • Manage the responsibilities / obligations of the Contractor during the tender and project phases. Ensure that both Contractor
  • and the Client are made fully aware of such responsibilities / obligations. Be cognizant of cash flow and schedule requirements
to meet the contractual obligations.
  • Ensure PCG's / Bonds / Insurance Certificates and other contractual deliverables are issued on a timely basis.
  • Provide contractual advice and promote contractual awareness within the project team and support departments / functions
and subcontractors (as applicable).
  • Review and/or draft incoming and outgoing correspondence (Client and Subcontract, if required) and attend and ensure all
  • relevant meetings are recorded and executed by relevant parties, as applicable.
  • Support the project team in the management of any contractual and/or commercial issues including the resolution of invoicing
issues so as to facilitate invoicing in a timely manner. Provide day-to-day support to the project.
  • Participate in all main contract project kick-off activities including contract document reviews, establishing client deliverables,
  • subcontract plan and the like. Prepare main contract flow downs for the placement of subcontracts and purchase orders.
  • Participate in project risk management and opportunities.
  • Ensure good records are maintained on a daily basis (e.g. DPRs on vessels, fab sites and other work locations) to identify
changes, claims or disputes.
  • Support the Supply Chain Management (SCM) Function in the bidding, placement and administration of subcontracts and
  • purchase orders including the mitigation of operational risks, cost increases and ensuring timely completion / performance /
delivery of services / products.
  • Identify changes within the scope of work and prepare change / variation orders accordingly on a timely basis. Liaise with the
  • various departments in drafting, strategizing and submitting change / variation orders. Work closely with the various project
team members to ensure that the change / variation orders are prepared with all the relevant documentation. Ensure that all change / variation orders are reviewed by all relevant project personnel and Functions (Engineering, SCM, Legal, Finance etc.), as applicable, and that change / variation orders are approved internally prior to submission.
  • Participate in the negotiation of change / variation orders with clients and / subcontractors (as applicable).
  • Support the project manager achieve projects goals and objectives. Represent the project with clients and business partners.
  • Timely notification and documentation of insurance claims (CAR, BAR, Internal Insurances etc.).
  • Foster a success-oriented, accountable environment within the project.
  • Ensure compliance with group and regional processes and procedures to ensure the project operates transparently.
  • Close out project in formal manner and feedback lessons learnt to the relevant departments for future tenders/projects.
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