Job Details
Job Title:
Contract Administrator/Manager
Job Type:
Contract
Location:
Job Description:
DESCRIPTION OF FUNCTION
The Contracts Administrator is responsible for the commercial and contractual administration of contracts / projects during both the bid and the project execution phases.
KEY RESPONSIBILITIES
The Contracts Administrator is responsible for the commercial and contractual administration of contracts / projects during both the bid and the project execution phases.
KEY RESPONSIBILITIES
- Manage the responsibilities / obligations of the Contractor during the tender and project phases. Ensure that both Contractor
- and the Client are made fully aware of such responsibilities / obligations. Be cognizant of cash flow and schedule requirements
- Ensure PCG's / Bonds / Insurance Certificates and other contractual deliverables are issued on a timely basis.
- Provide contractual advice and promote contractual awareness within the project team and support departments / functions
- Review and/or draft incoming and outgoing correspondence (Client and Subcontract, if required) and attend and ensure all
- relevant meetings are recorded and executed by relevant parties, as applicable.
- Support the project team in the management of any contractual and/or commercial issues including the resolution of invoicing
- Participate in all main contract project kick-off activities including contract document reviews, establishing client deliverables,
- subcontract plan and the like. Prepare main contract flow downs for the placement of subcontracts and purchase orders.
- Participate in project risk management and opportunities.
- Ensure good records are maintained on a daily basis (e.g. DPRs on vessels, fab sites and other work locations) to identify
- Support the Supply Chain Management (SCM) Function in the bidding, placement and administration of subcontracts and
- purchase orders including the mitigation of operational risks, cost increases and ensuring timely completion / performance /
- Identify changes within the scope of work and prepare change / variation orders accordingly on a timely basis. Liaise with the
- various departments in drafting, strategizing and submitting change / variation orders. Work closely with the various project
- Participate in the negotiation of change / variation orders with clients and / subcontractors (as applicable).
- Support the project manager achieve projects goals and objectives. Represent the project with clients and business partners.
- Timely notification and documentation of insurance claims (CAR, BAR, Internal Insurances etc.).
- Foster a success-oriented, accountable environment within the project.
- Ensure compliance with group and regional processes and procedures to ensure the project operates transparently.
- Close out project in formal manner and feedback lessons learnt to the relevant departments for future tenders/projects.
